Customs and freight specialists provide advice amid more GVMS issues

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One week into the new checks on EU goods entering Great Britain, more hauliers are reportedly running into troubles with the new GVMS system. This is understandably creating delays and headaches for many businesses. As freight volumes pick up and more companies encounter issues, BIFA and HMRC have decided to produce a useful list checklist for firms to follow. Customs specialists CustomsLink have also created an insightful map that details the various requirements at different EU-GB border crossings.

Customs and freight specialists provide advice amid more GVMS issues
Illustrative photo by Ad Meskens, CC BY-SA 4.0

The advice below, published by BIFA yesterday, was produced in tandem with HRMC and comes as a reaction to the monitoring of issues brought up by hauliers:


In order to cross the UK border without any delays and complications please make sure the following instructions are followed:

  1. Get a GMR for all movements, including empties
  2. Vehicle Registration Numbers – Do not use the trailer references when entering your Vehicle Registration Number (VRN) into the GMR for an accompanied movement, as this means the carrier will be unable to validate your GMR. The VRN must match the vehicle presenting the GMR
  3. MRN Numbers – Do not add EU export Movement Reference Numbers (MRN) numbers into the GMR
  4. Declaration References – Ensure that you are entering the correct type of declaration reference which is relevant for your movement. For exports via CHIEF or CDS this is the DUCR, for imports via CDS this is the MRN and for imports via CHIEF this is the ERN. For full details around which declaration types should be entered in a GMR refer to Get a goods movement reference on GOV.UK
  5. Declarants – Use the dual location code for all exports declarations from GB to EU – when moving through the border locations of Dover and Eurotunnel
  6. Declarants – Ensure that RRS01 is included on your import or export declaration if your goods are being moved via a GVMS border location, otherwise the GMR will be invalid, and your goods will be delayed. Make sure the RRS01 code is entered at HEADER level.
  7. When an `INSPECTION NEEDED` message displayed please instruct the driver to attend an Inland Border Facility (IBF)

If economic operators do not follow the instructions above, they will be unable to board the vessel.


More information and advice is available from HRMC here

Given the complexity of the new trading arrangements, it is understandable why some companies have run into problems.

The helpful map below, produced by CustomsLink, shows how the process of exporting and importing goods between Great Britain and the EU/Northern Ireland can vary according the border crossing used.

A quick search for the #GVMS hashtag on Twitter reveals that customs brokers and specialists are unsurprisingly keen to promote their services due to the new checks, which are set to be ramped up in July. One such company based in Northern Ireland tweeted it had been “inundated with calls from businesses having issues with GVMS”.


Illustrative photo by Ad Meskens, CC BY-SA 4.0, via Wikimedia Commons (Title of work: Reissukuvia 033.jpg; Date: 05/08/2015; Licence: Free Art Licence)

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